In addition to corporations spending upwards of $100,000 on a single RFP process, prospective suppliers easily spend $5-35,000 to prepare a single RFP response. Once you have your deal breakers defined, you can save all parties time and money by starting with an RFI to ensure that all RFP respondents are real contenders.
Create a list of closed ended questions for your deal breakers. Add a short list of questions regarding items of importance allowing very short responses that can be answered and scored quickly. You can learn about the RMC’s company size, annual volume, services available, global reach, and company culture. This can help you narrow the list to RMC’s that meet your criteria for a more complex RFP.
Be mindful that the purpose of the RFI should not be to learn all about the respondent. It’s a short, high-level at-a-glance document to separate prospective suppliers into two categories: invite to participate in the RFP and not a good match for your needs today. Ideally, after the RFI, you should have 4-7 candidates to invite to the RFP round.